or enquiries in the interim or urgent funding request, please contact firstname.lastname@example.org
There are three funding rounds in 2018, however clubs should consider applying for any funds they may need early in 2019 (for orientation events, specifically) in the Trimester 3 round, to ensure that there is no delay. When applying for funding, consider item 6 in the UNE Club Regulations that relate to funding and are listed below.
SSAF CLUBS & SOCIETIES SUBCOMMITTEE
The Terms of Reference for the SSAF Clubs & Societies Subcommittee can be found here.
[update - July 2018: these TOR are currently under review to reflect the cessation of the UNE Student Association]
ACCOUNTS, FINANCE & FUNDING
Where a Club or Society bank account is not managed by SportUNE, Clubs and Societies must be able to provide statements of financial position and reconciliation of accounts, upon request.
To apply for funding through the Student Services and Amenities Fee (SSAF), Clubs must be a recognised Tier 1 or Tier 2 Club.
SSAF funding will be distributed through the Clubs and Societies committee acting as the SSAF Clubs and Societies Sub-Committee.
Funding will not be used for the following purposes;
Purchase of alcohol or other drugs
Endorsement of a political POV or campaign
Items that are ‘personal’ in nature and not transferrable to other members or, the Club or Society generally.
Food or other consumables that only directly benefit individuals (ie. Small food items for study sessions).
The financial position of the Club or Society, as well as their capacity to raise funds independently, will be a determining factor for all funding considerations.
Clubs and Societies who have received funding are required to submit an Acquittal and Evaluation Form no more than 14 days after the completion of the activity for which funding was granted. Forms must include
Receipts for all associated purchases
Cashbook details of expenditure and income
Details of any SSAF allocated funds not spent and deposit information for return of unused funds.
Failure to provide an Acquittal and Evaluation Form will preclude a Club or Society from future funding opportunities.
The below caps are decided by each subcommittee in order to guide equitable and effective spending within the yearly budget. As such they are subject to change and are not binding upon the subcommittee; in cases of notable merit the subcommittee may choose not to restrict an application to the approprate cap. Likewise they may decide to fund less than the cap stated. These caps are included here for the sole purpose of guiding expectations.
Travel costs for club members shall be funded for up to 50% of the expense, per Club or Society, per year.
Funding may be sought to reimburse the costs associated with professional speakers’ fees and their related expenses
Speakers’ fees shall be funded up to a cap of $1000 per year or at 50% of the expense.
Promotional merchandise which is intended for free distribution shall be funded up to a cap of $500, per Club or Society, per year
Merchandise intended for sale, and subsequent revenue raising, shall be funded up to a cap of $1000, per Club or Society, per year
'Ball' type events shall be funded up to a cap of $500 per event